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POExcel data validation reference spreadsheet location versus static list
 

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  1. POExcel data validation reference spreadsheet location versus static list
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    <p>I'm having trouble with some Excel data validation. On one sheet, I have a list of values that contain the list that populates the validation drop-down, like this:</p> <pre> A1 |1.) New Item A2 |2.) Miscellaneous A3 |3.) Change Order A4 |4.) Choose the item being broken out: A5 | Caulk NP-1 A6 | Safety signs A7 | Warning lines A8 | Snow fence A9 | Drain Lead 4 lb 30"x30" A10 | Cant Strip A11 | Screws 1 5/8" A12 | SS Sheet Metal 24 gauge A13 | Sheet Metal Aluminum 040 mill finish A14 | Sheet Metal Aluminum .050 mill finish A15 | Termination Bar A16 | Lead Boots 2" A17 | Lead Boots 3" A18 | Modified Bitumen Smooth APP A19 | TREMCO ELS Mastic A20 | TREMCO Polyroof SF A21 | TREMCO Base sheet fasteners A22 | TREMCO BURmastic Composite A23 | TREMCO PowerPly Standard A24 | TREMCO BURmastic SF A25 | TREMCO PowerPly HD Base Sheet A26 | TREMCO PowerPly Standard FR A27 | TREMCO Burmesh 6" A28 | TREMCO Site visits A29 | TREMCO Reglet Sealant A30 | TREMCO WB Primer A31 | TREMCO Ice Coating A32 | TREMCO Tremflash tape A33 | TREMCO Warranty A34 | 1/4" x 1 1/2" drive pins A35 | SS Roof Nails 1 1/4" A36 | Freight A37 | Auto Fuel A38 | PA Direct Labor Supervisor A39 | PA Direct Labor Sheet Metal A40 | PA Direct Labor Roof Coating A41 | Equipment Crane 45 ton A42 | Equipment Crane 70 ton A43 | Platform Hoist R&G 400 28' A44 | Sqeegies 24" Notched A45 | Dumpsters A46 | Porta John A47 | Permit A48 | Subcontractor RK Hydro Vac A49 | Subcontractor Roofing ICG A50 | Subcontractor Lightning Protection A51 | Misc A52 | Subtotal </pre> <p>When I have another sheet reference this list, the validation works properly. However, I have a VBA macro that at some point copies this other sheet into a workbook by itself to be emailed. For this and other reasons, I need the validation drop-down list on this column to not be dependent on the other sheet, so I have the macro loop through all of the cells and create a validation string that looks like this:</p> <pre> 1.) New Item,2.) Miscellaneous,3.) Change Order,4.) Choose the item being broken<br> out:, Caulk NP-1 , Safety signs, Warning lines </pre> <p>As you can see, it's the exact same list, but it's a text string, with each selection separated by commas. It works almost like I need it to, but there is a problem - The 10 leading spaces are not working like they should in the second scenario. I have them there so that those selections are indented in the drop-down box to make it more intuitive. The 10 leading spaces are in the actual "validation list formula", but don't show up when I click the drop-down or make a selection!</p> <p>Any ideas? </p> <p><strong>EDIT:</strong> As requested, here's the actual code:</p> <pre><code>Range("A1").Value = "1.) New Item" Range("A2").Value = "2.) Miscellaneous" Range("A3").Value = "3.) Change Order" Range("A4").Value = "4.) Choose the item being broken out:" Range("A5:A350").Formula = "="" ""&amp;INDIRECT(""'Buy Out'!B""&amp;MATCH(""Description"",'Buy Out'!$B:$B,0)+ROW()-3)" Application.Calculate ' build ValidationList string for later use (this will also have to happen when misc section isn't built, so this isn't the best place for it) Range("A1").Select ValidationList = ActiveCell.Value ActiveCell.Offset(1, 0).Select Do Until ActiveCell.Row = 350 If ActiveCell.Value = " Subtotal" Or ActiveCell.Offset(3, 0).Value = " Subtotals" Then 'end of the loop Exit Do End If If ActiveCell.Value &lt;&gt; "" Then ValidationList = ValidationList &amp; "," &amp; vbTab &amp; ActiveCell.Value End If ActiveCell.Offset(1, 0).Select If ActiveCell.Row = 349 Then 'this shouldn't ever happen ValidationListMessedUp = True 'MsgBox ("There appears to be a problem creating the drop-down list for the ""Addon Category/Item to Break Out"".") End If Loop 'back to buy out and populate validation as dynamic formula Sheets("Buy Out").Select Cells.Find(What:="Addon Category/Item to Break Out", after:=ActiveCell, LookIn:=xlFormulas, _ LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext, _ MatchCase:=False, SearchFormat:=False).Activate '* EH and message? "Is this job on the most recent MBO template? It does not appear to have the words "Release #" anywhere on the Buy Out tab With Range(ActiveCell.Offset(1, 0), ActiveCell.Offset(TotalRow - ActiveCell.Row - 2, 0)).Validation .Delete .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:=xlBetween, Formula1:= _ "=INDIRECT(""reference!$A$1:$A$""&amp;IFERROR(MATCH("" Subtotal"",reference!$A:$A,0)-1,IFERROR(MATCH("" Grand Total"",reference!$A:$A,0)-1,MATCH("" Subtotals"",reference!$A:$A,0)-3)))" .IgnoreBlank = True .InCellDropdown = True .InputTitle = "" .ErrorTitle = "" .InputMessage = "" .ErrorMessage = "" .ShowInput = True .ShowError = True End With </code></pre> <p>So the last section of this code that fills the validation with the indirect formula is the one that is working properly. Later on in the code, I populate the "static" validation list using the string. Here is that other piece:</p> <pre><code> With Range(ActiveCell.Offset(MiscStartRow - ActiveCell.Row + 1, 0), ActiveCell.Offset(TotalRow - ActiveCell.Row + 5, 0)).Validation .Delete .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:=xlBetween, Formula1:=ValidationList .IgnoreBlank = False .InCellDropdown = True .InputTitle = "" .ErrorTitle = "" .InputMessage = "" .ErrorMessage = "" .ShowInput = True .ShowError = True End With </code></pre> <p>Thanks so much for the help. This is getting really frustrating. </p>
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