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    <p>This type of data transformation is known as a <em>pivot</em>. There are several ways that you can convert the row data into columns.</p> <p>You can use an aggregate function with a <code>CASE</code>:</p> <pre><code>select site, sum(case when Status = 'Not Started' then 1 else 0 end) [Not Started], sum(case when Status = 'In Progress' then 1 else 0 end) [In Progress], sum(case when Status = 'Testing' then 1 else 0 end) Testing, sum(case when Status = 'Complete' then 1 else 0 end) Complete from sitedata group by site </code></pre> <p>See <a href="http://sqlfiddle.com/#!3/b30c4/1" rel="nofollow">SQL Fiddle with Demo</a>.</p> <p>You will replace the <code>sitedata</code> with your existing query.</p> <p>Or you can use the <a href="http://msdn.microsoft.com/en-us/library/ms177410%28v=sql.105%29.aspx" rel="nofollow"><code>PIVOT</code></a> function:</p> <pre><code>select site, [Not Started], [In Progress], Testing, Complete from ( select [Site], Status from sitedata ) src pivot ( count(Status) for Status in ([Not Started], [In Progress], Testing, Complete) ) piv </code></pre> <p>See <a href="http://sqlfiddle.com/#!3/b30c4/4" rel="nofollow">SQL Fiddle with Demo</a>.</p> <p>If you have an unknown number of <code>Status</code> values, then you can use dynamic SQL:</p> <pre><code>DECLARE @cols AS NVARCHAR(MAX), @query AS NVARCHAR(MAX) select @cols = STUFF((SELECT distinct ',' + QUOTENAME([Status]) from SiteData FOR XML PATH(''), TYPE ).value('.', 'NVARCHAR(MAX)') ,1,1,'') set @query = 'SELECT site, ' + @cols + ' from ( select [Site], Status from sitedata ) x pivot ( count(Status) for Status in (' + @cols + ') ) p ' execute(@query) </code></pre> <p>See <a href="http://sqlfiddle.com/#!3/b30c4/6" rel="nofollow">SQL Fiddle with Demo</a>.</p> <p>The result for each query is the same:</p> <pre><code>| SITE | NOT STARTED | IN PROGRESS | TESTING | COMPLETE | --------------------------------------------------------- | 1 | 2 | 1 | 1 | 1 | | 2 | 1 | 2 | 2 | 0 | | 3 | 2 | 0 | 1 | 1 | </code></pre> <p>Edit #1, if you want a <code>Total</code> row, then you can use:</p> <pre><code>select case when site is not null then cast(site as varchar(10)) else 'Total' end Site, sum([Not Started]) [Not Started], Sum([In Progress])[In Progress], Sum(Testing) Testing, sum(Complete) Complete, Sum([Not Started]+[In Progress]+ Testing+ Complete) Total from ( select [Site], Status from sitedata ) src pivot ( count(Status) for Status in ([Not Started], [In Progress], Testing, Complete) ) piv group by rollup (site) </code></pre> <p>See <a href="http://sqlfiddle.com/#!3/b30c4/16" rel="nofollow">SQL Fiddle with Demo</a></p>
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    1. COVery impressive! The PIVOT using a fixed number of values worked perfectly. And very fast! Thank-you very much.
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    2. CO@kevro you are welcome! :)
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    3. COIs it possible to add a [Job Total] column (sum of each status) AND a Grant Total row at the bottom showing the totals of each column (except Site) ? (Using the PIVOT and known values)
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